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CNR. Klasie Havenga & Frikkie Meyer Blvd.

Vanderbijlpark, 1911

Open Weekdays (07:45 - 16:15)

Closed on Weekends

Secretariat and Administration Support Unit

Ms C Lerata
Ms C Lerata
Manager

Tel: (016) 950 5096
Fax: (016) 950 5050
Email: 

Functions

  • Drawing and administering a schedule of all meetings of Council and its Committees for councillors and departments.
  • Co-ordination of all reports from different clusters for agenda purposes.
  • Convening meetings and compilation of agendas for council members.
  • Attendance of meetings and compilation of minutes for council members.
  • Control and follow-up of all resolutions taken by Council for departments and speaker.
  • Filing and safe-keeping of all agendas and minutes of Mayoral Committee and Council Meetings for departments.
  • Safekeeping and updating of Delegations of Authority, Policy Register and tape recordings of meetings for departments and councillors. Compilation, updating and typing of register containing all resolutions taken for reference purposes for departments.
  • Provide a central archive service in terms of the Archives Act to all clusters.
  • Maintain and facilitate switchboard service to internal and external stakeholders.
  • Maintain and facilitate telephonic, text and electronic communication service to internal and external stakeholders.
  • Maintain and facilitate the receipt and delivery of incoming and outgoing mail for internal and external stakeholders.
  • Administration of contracts entered into and between Council and internal and external stakeholders.
  • Avail information to external stakeholders in terms of Access to Public Information Act.
  • Facilitate publication of notices in local newspapers in terms of applicable legislation.
  • Hire out the Roshnee and Rust-ter-Vaal Community Halls for internal and external stakeholders.
  • Cleaning of main building, Rust-ter-Vaal and Roshnee Community Halls for internal and external stakeholders.

User Rating: 1 / 5

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